§ 2-126. Reporting an investigation of sexual harassment complaints against classified, unclassified and appointed employees, or elected officials.

(a)

Complaints against classified, unclassified and appointed employees. The equal employment officer or his/her authorized representative is designated by the police jury to be the investigator of complaints of sexual harassment against employees. In the event the sexual harassment complaint is against the EEO officer, the investigator shall be appointed by the civil service board or police jury president.

(1)

When an allegation of sexual harassment is made by any employee, the person to whom the complaint is made shall immediately prepare a report of the complaint according to section 2-125 and submit it to the EEO officer, or in the event the sexual harassment complaint is against the EEO officer, to the civil service board.

(2)

The EEO officer or his/her authorized investigator shall make and keep a written record of the investigation, including notes of verbal responses made to the investigator by the person complaining of sexual harassment, witnesses interviewed during the investigation, the person against whom the complaint of sexual harassment was made, and any other person contacted by the investigator in connection with the investigation. The notes shall be made at the time the verbal interview is in progress.

(3)

When the investigator receives a complaint of sexual harassment, he/she shall immediately:

a.

Obtain a written statement from the person complaining of sexual harassment, which includes a comprehensive report of the nature of the sexual harassment complained of and the times, dates and places where the sexual harassment occurred; and the investigator shall verbally question the person complaining of sexual harassment about any information in the written statement which is not clear or needs amplification.

b.

Obtain a written statement from witnesses named in the sexual harassment complaint which includes a comprehensive report of the nature of the sexual harassment complained of and the times, dates and places where the sexual harassment occurred; and the conduct of the person complaining of sexual harassment towards the person against whom the complaint of sexual harassment was made. The investigator shall verbally question witnesses about any information in their written statements which is not clear or needs amplification. These statements may be made discretely.

c.

Obtain a written statement from the person against whom the complaint of sexual harassment has been made if the preliminary investigation above indicates there was sufficient facts to justify further investigation. The investigator will verbally question the person against whom the complaint of sexual harassment was made about any information in the written statement which is not clear or needs amplification.

d.

Prepare a report of the investigation, which includes the written statement of the person complaining of sexual harassment, the written statements of witnesses, the written statement of the person against whom the complaint of sexual harassment was made if obtained, and all the investigator's notes connected to the investigation, and submit the report to the appropriate higher authority: police jury president, the department head or supervisor of the department involved, legal counsel and civil service board. It should be remembered all complaints of this nature should be confidential.

(Ord. of 9-14-98, § 6)